14 Best Organizational Chart Maker Software in 2025 (Free + Paid)

Are you looking for a way to simplify your company’s structure and make it easier to understand? Organizational chart maker software could be the solution. These tools help businesses visually represent their teams, departments, and reporting structures, making it clear who’s responsible for what. Whether you’re managing a small team or a large enterprise, an organizational chart can improve communication, streamline decision-making, and provide clarity across all levels of the company.

With so many chart-making tools available, choosing the right one can be tricky. In this guide, we’ll take a closer look at the top organizational chart makers on the market today, highlighting their key features, benefits, and how they can help you build a more organized, efficient business.

What is an Organizational Chart Maker?

An organizational chart maker is a tool designed to help businesses visually represent their structure, showcasing roles, relationships, and reporting lines within an organization. These tools are used to create clear and easy-to-understand diagrams that depict the hierarchy and relationships between different positions, departments, or teams within a company. Whether you’re a small startup or a large enterprise, organizational chart makers simplify the process of creating these charts, offering a range of features to enhance usability, design, and collaboration.

The Importance of Organizational Charts in Business Operations

Organizational charts play a crucial role in the smooth functioning of businesses by providing clarity on the roles and responsibilities within an organization. They help:

• Define reporting structures, making it easier for employees to understand their roles and who they report to.
• Enhance communication within teams by clarifying roles and responsibilities.
• Streamline decision-making by showing the chain of command.
• Provide transparency, helping employees understand the overall organizational structure.
• Improve onboarding and training processes by visually presenting the company’s structure.
• Aid in workforce planning and help visualize the alignment of different departments or teams.
• Ensure that employees are aware of team leaders and key contacts for projects or tasks.

Benefits of Using Software for Creating Organizational Charts

Using software to create organizational charts offers numerous advantages over traditional, manual methods. These benefits include:

• Time savings: Quickly generate charts with pre-designed templates, drag-and-drop functionality, and automatic updates.
• Accuracy: Automatically sync data from HR systems, reducing human error and ensuring that the chart reflects up-to-date information.
• Collaboration: Share and edit charts in real-time, making it easier for teams to provide feedback and make necessary changes.
• Customization: Fully tailor your organizational chart with custom colors, fonts, and layouts to align with your company’s branding.
• Scalability: Easily update and expand the chart as your company grows, adding new teams, departments, or employees without starting from scratch.
• Accessibility: Store charts securely in the cloud, ensuring that they are easily accessible from any device, anywhere, at any time.
• Efficiency: Quickly adjust and visualize changes to your organization, helping you plan for restructuring or shifting responsibilities.

Top Organizational Chart Maker Software Solutions

When it comes to choosing the best software for creating organizational charts, there are several options available, each with unique features and benefits. The right tool for your company will depend on your specific needs, such as scalability, ease of use, and integration capabilities. Here are some of the top organizational chart maker software solutions that have proven to be leaders in the field.

Lucidchart

Lucidchart is a highly popular diagramming tool known for its flexibility and ease of use. It is a cloud-based platform that allows users to create not just organizational charts but a variety of other diagrams, including flowcharts, network diagrams, and more. Lucidchart offers an intuitive drag-and-drop interface, making it easy to design and modify charts. It also provides pre-built templates that simplify the process, so you don’t have to start from scratch.

One of Lucidchart’s standout features is its collaboration functionality, which enables real-time editing and feedback. This is especially useful for teams that need to work together on a chart. Additionally, Lucidchart integrates with popular tools such as Google Workspace, Microsoft 365, Slack, and more, allowing users to import data directly from these platforms for automatic updates.

Microsoft Visio

Microsoft Visio is another powerful tool used for creating organizational charts and other business diagrams. As part of the Microsoft Office suite, it’s often favored by businesses already using Microsoft tools, as it integrates seamlessly with applications like Word, Excel, and PowerPoint. Visio offers a wide range of templates and shapes designed specifically for organizational charts, so you can quickly build a professional chart suited to your company’s needs.

Visio also offers advanced features such as data linking, which allows you to connect your chart to an Excel spreadsheet or an HR system, automatically updating employee information when changes occur. For enterprises with complex needs, Visio’s customization and design options make it one of the top choices for organizational chart creation. It also supports multi-user collaboration, with options for sharing charts securely with others within your organization.

Canva

Canva, primarily known for its user-friendly graphic design capabilities, also offers an excellent platform for creating organizational charts. What sets Canva apart is its visual approach, making it an ideal choice for teams that prioritize aesthetics and branding. Its drag-and-drop functionality allows you to create sleek, professional-looking charts without needing design skills.

Canva offers a range of customizable templates and design elements, so you can adjust your chart’s colors, fonts, and shapes to match your company’s style. It’s also a collaborative tool, allowing team members to view, comment, and edit charts in real time. While Canva may not have the advanced features of tools like Visio, its simplicity and visual appeal make it a great choice for small to medium-sized businesses or teams looking for a straightforward tool to create attractive charts quickly.

OrgChart Now

OrgChart Now is a cloud-based organizational chart maker designed specifically for businesses that need to visualize employee data in a dynamic and accessible way. This platform stands out for its integration with major HR systems, including Workday, BambooHR, and ADP, which enables automatic synchronization of employee data. With OrgChart Now, updates to employee roles, departments, or reporting structures are reflected in the chart instantly, saving time and ensuring accuracy.

The software is also known for its scalability, making it suitable for organizations of various sizes, from small businesses to large enterprises. OrgChart Now offers customization options, allowing you to adjust the design of your charts, including color schemes and font choices. It also supports real-time collaboration, enabling teams to make edits and share updates seamlessly.

Pingboard

Pingboard is an interactive organizational chart software that takes a modern approach to visualizing company structures. Unlike traditional chart makers, Pingboard offers an engaging, user-friendly platform where employees can interact with the chart in real time. It includes employee profiles with photos, job titles, and contact information, so team members can easily learn about colleagues and navigate the organization.

Pingboard also integrates with HR systems like Gusto and BambooHR, allowing it to pull employee data and automatically update the organizational chart. Its cloud-based platform makes it easy to share charts and update them as needed. Pingboard’s mobile app adds an additional layer of convenience, enabling employees to access and interact with the chart from anywhere, which is ideal for remote or distributed teams.

Creately

Creately is a versatile diagramming and collaboration platform that allows businesses to create organizational charts with ease. It offers a drag-and-drop interface, pre-designed templates, and numerous customization options for creating professional charts. Creately also supports real-time collaboration, making it easy for teams to work together on chart designs. Its integrations with platforms like Google Drive and Microsoft Teams ensure seamless data sharing and accessibility. Creately’s simple interface and flexible chart options make it a great tool for teams of all sizes.

SmartDraw

SmartDraw is an easy-to-use diagramming tool that provides a comprehensive solution for creating organizational charts, flowcharts, and other business visuals. Known for its powerful automatic formatting features, SmartDraw automatically arranges your organizational chart to create a clean, professional layout. It also offers integrations with Microsoft Office, Google Workspace, and other enterprise tools, enabling teams to pull in data directly from these platforms. SmartDraw’s wide variety of templates and customization options make it ideal for businesses seeking a solution that is both simple and feature-rich.

TeamOrgChart

TeamOrgChart is a simple, no-fuss organizational chart software that integrates seamlessly with HR systems like BambooHR, ADP, and Workday. The tool allows you to import employee data directly from your HR system, making it easy to keep your organizational chart up to date with minimal effort. TeamOrgChart offers a straightforward drag-and-drop interface, real-time collaboration, and various customization options. Its ability to sync with HR platforms ensures that your organizational chart reflects the most current data, making it a practical solution for businesses focused on accurate, data-driven chart creation.

Zoho Creator

Zoho Creator is a low-code application development platform that also provides functionality for creating customizable organizational charts. It allows businesses to design charts tailored to their unique needs, including complex reporting structures. Zoho Creator’s drag-and-drop interface and integration capabilities with other Zoho apps, as well as third-party platforms, make it easy to build and share organizational charts. The software also offers mobile compatibility, allowing teams to access and update their charts on the go.

OrgPlus

Insperity OrgPlus is a comprehensive software tool designed for creating and managing organizational charts, particularly in large enterprises. It offers advanced features like employee data integration, custom reporting, and extensive chart customization options. OrgPlus allows users to design charts based on real-time data pulled from HR systems, ensuring accuracy and up-to-date information. It also supports multiple chart formats and provides robust security features for businesses that need to manage sensitive employee data. OrgPlus is ideal for organizations looking for a scalable, enterprise-grade solution.

ChartHop

ChartHop offers a dynamic and visually appealing platform for building organizational charts. It allows users to create charts that are not only visually rich but also data-driven, offering real-time insights into employee roles and organizational structure. ChartHop integrates with various HR and project management tools like Gusto and Workday, providing automatic updates for organizational charts as employee data changes. The software also offers features like employee engagement analytics and visual workforce planning, making it an excellent choice for companies that want to combine chart creation with broader HR insights.

Venngage

Venngage is a versatile online design tool that allows you to create beautiful organizational charts with a simple, drag-and-drop interface. Known for its ease of use, Venngage offers customizable templates, icons, and elements that allow you to create professional-looking charts without any design experience. It also provides cloud-based storage, making it easy to access and share your charts from any device. While Venngage is more design-focused, it is still a strong contender for businesses looking for aesthetically pleasing charts with basic functionality.

Visual Paradigm

Visual Paradigm is a powerful diagramming tool that offers robust features for creating organizational charts, flowcharts, and other visual diagrams. It allows businesses to build organizational charts with detailed employee data and visual elements, such as photos, job titles, and departments. Visual Paradigm offers a high level of customization, allowing you to adjust the chart’s design and layout to meet your company’s specific needs. It also supports collaboration features, enabling teams to work together on chart creation and modifications.

Edraw Max

Edraw Max is a versatile diagramming tool that supports the creation of organizational charts, floor plans, network diagrams, and more. With its wide variety of pre-designed templates and customizable features, Edraw Max makes it easy for businesses to create detailed and professional charts. The software offers multiple export options, including PDF, Word, and image files, making it easy to share charts with others. Edraw Max also allows for easy integration with other applications, ensuring your organizational chart can be part of your broader workflow.

Each of these software solutions excels in different areas, from ease of use and collaboration to advanced customization and integration capabilities. When selecting the best tool for your organization, consider factors such as the size of your company, the complexity of your organizational structure, and how frequently you need to update your charts.

How to Choose the Best Organizational Chart Maker Software?

Choosing the right organizational chart maker software is more than just about creating visually appealing charts. The software you select will impact how your team collaborates, how easily you can scale your organization, and how well it integrates with the tools you already use. There are several important factors to consider when making your decision.

Usability and Ease of Design

Usability is key when choosing organizational chart software. Ideally, the software should be intuitive and easy to navigate, even for users with limited design experience. A clean and simple interface will make the process faster and more efficient. Look for tools that offer drag-and-drop functionality, which allows you to move elements around easily to visualize different team structures or hierarchy changes. It’s also important that the software doesn’t require extensive training or a steep learning curve—your team should be able to get started with minimal setup time.

In addition, the user interface should be responsive and provide clear visual cues, so users can effortlessly create and update organizational charts without frustration. The more streamlined and user-friendly the tool is, the more likely your team will adopt and use it regularly.

Integration with Other Business Tools

When selecting organizational chart software, it’s crucial to evaluate how well it integrates with the other business tools you use daily. Software that integrates seamlessly with your HR management system, payroll software, project management tools, and communication platforms can significantly streamline your workflow. For instance, when your organizational chart software syncs with your HR system, employee data such as job titles, departments, and reporting relationships can automatically be updated. This reduces the need for manual updates, ensuring that your organizational chart is always up to date.

Other useful integrations to look for include project management tools (like Asana or Trello), communication platforms (like Slack or Microsoft Teams), and cloud storage solutions (such as Google Drive or Dropbox). These integrations allow you to share, collaborate on, and access your organizational charts with ease across different platforms.

Customization Options and Flexibility

Every organization has its unique structure, so having the ability to fully customize your organizational chart is essential. Look for software that offers a high degree of customization, allowing you to adjust not just the layout and color scheme but also the shape, style, and format of your chart. The software should let you tailor elements like font sizes, shapes of employee boxes, and even the level of detail that appears in the chart.

Flexibility in design will ensure that the chart aligns with your company’s brand and culture. For instance, if your company prefers a flat or matrix structure, ensure the tool can handle such configurations easily. It’s also important that the software accommodates changes, such as adding or removing employees, creating new teams, or modifying reporting lines, without disrupting the overall structure of the chart.

Collaboration Features and Team Access

An organizational chart is rarely a document for one person. Whether you have a small team or a large organization, collaboration is key. When evaluating software, consider the tools it offers to help teams work together. Collaboration features such as real-time updates, comments, and version control are crucial, especially if your chart is frequently updated or adjusted.

Being able to leave notes, suggestions, or feedback on the chart will help ensure everyone’s input is considered. Furthermore, make sure the software allows for easy sharing and access. You may want to provide access to different team members with varying levels of permissions. For example, some users might have full editing capabilities, while others may only need viewing access. Flexible permissions are especially important in larger organizations where multiple departments may be involved in maintaining and updating the chart.

Scalability for Growing Organizations

As your organization grows, so too will the complexity of your organizational chart. Choose a software solution that is scalable and can handle an expanding company structure without limitations. The software should allow you to easily add new teams, departments, or employees as needed. It should also support an increasing amount of data and offer the flexibility to adjust the chart without requiring a complete redesign.

In addition to adding new members, a scalable tool will allow you to reorganize your team, integrate new leadership structures, or adjust the workflow as your business needs change. As companies often go through restructuring, mergers, or expansions, the organizational chart software must be flexible enough to support these changes without causing disruption.

Data Security and Privacy Considerations

Organizational charts contain sensitive employee data, such as job titles, department structures, and potentially even performance information. Therefore, data security and privacy should be top priorities when choosing organizational chart software. Ensure that the platform is compliant with relevant data protection laws, such as GDPR or CCPA, especially if your company operates internationally.

The software should offer secure cloud storage, encryption, and other safety measures to protect your company’s sensitive information. Additionally, the platform should have strong user authentication protocols and access controls, so only authorized individuals can view or edit the chart. Regular data backups and disaster recovery options are also crucial in case of data loss or system failures. Ensuring that your organizational chart maker adheres to these best practices will give you peace of mind that your data is safe and protected from unauthorized access.

Organizational Chart Maker Software Features to Look For

The right organizational chart maker software should offer a variety of features that make it easy to create, customize, and update charts. From seamless integrations with other tools to advanced collaboration options, these features can significantly enhance your ability to manage and share your company’s organizational structure. Here are the top features to look for when selecting the best software for your needs.

Drag-and-Drop Functionality

Drag-and-drop functionality is one of the most essential features of organizational chart maker software. This feature simplifies the process of building and updating organizational charts by allowing users to move shapes, elements, and sections with ease. Instead of manually adjusting each component or entering complex commands, users can visually manipulate the chart by simply dragging boxes to different positions.

This ease of use is especially valuable when creating or reorganizing charts, as it allows you to quickly visualize how different teams or departments interact within the company structure. The ability to drag and drop elements without technical expertise ensures that everyone in your organization, from HR professionals to department managers, can take part in chart creation and updates. Additionally, drag-and-drop functionality speeds up the process of adding, removing, or reordering roles, making it perfect for dynamic environments where changes happen frequently.

Pre-designed Templates and Layouts

Pre-designed templates and layouts can save you time and effort when creating an organizational chart. Many chart maker tools offer a variety of templates, each designed for different organizational structures—whether hierarchical, flat, or matrix. These templates can help you quickly get started with a professional-looking chart without needing to design from scratch.

Templates are particularly helpful for businesses that want consistency across charts or for those that are unsure where to start. They can also serve as inspiration for how to best organize teams or display information. Customizable layouts give you flexibility, allowing you to adjust the template according to your specific needs. Whether you want to modify the colors to match your brand or add custom fields to display additional employee information, templates can be easily tweaked to fit your organization’s style and requirements.

Integration with Cloud Storage and Enterprise Software

As businesses increasingly rely on cloud-based solutions, it’s important to choose an organizational chart maker that integrates smoothly with your existing cloud storage and enterprise software. Integration with platforms such as Google Drive, Dropbox, or Microsoft OneDrive allows you to store and access organizational charts in a secure, centralized location. This enables quick sharing and ensures that all users have access to the most up-to-date version of the chart.

Moreover, enterprise software integration—such as with HR platforms like Workday, BambooHR, or ADP—automates the process of populating your chart with employee data. Instead of manually entering information about job titles, reporting structures, or departments, integration with these tools ensures that data is automatically synchronized. This reduces the risk of errors, ensures accuracy, and saves time, especially in large organizations where employee details are frequently updated.

Real-time Updates and Sharing Options

In any organization, changes to the team structure or employee roles are inevitable. An effective organizational chart software should offer real-time updates to reflect these changes as soon as they occur. This ensures that everyone has access to the latest version of the chart, eliminating confusion and helping employees understand any new changes in the company’s structure immediately.

Real-time updates also enable better collaboration, as team members can see and respond to changes in real time. Additionally, the ability to share organizational charts easily is a must-have feature. Look for tools that offer various sharing options, such as links, embedded charts for intranet sites, or downloadable files in different formats (PDF, PNG, etc.). Being able to instantly share updated charts with your team or stakeholders ensures that your organization stays aligned.

Multi-device Compatibility

Given the increasing use of mobile devices and the shift toward remote work, multi-device compatibility is another key feature to consider. The ability to access, create, and edit organizational charts from various devices—whether through a web browser, mobile app, or desktop software—ensures flexibility and convenience for teams working across different platforms.

Having a cloud-based solution that supports web, mobile, and desktop versions allows team members to access the chart wherever they are—whether they’re in the office, working remotely, or on the go. Mobile compatibility is especially important for companies with teams that need quick access to organizational charts in meetings or while traveling. Being able to access the chart on any device ensures that your team is always connected and can stay up-to-date regardless of their location or the device they’re using.

Collaboration Tools

Effective collaboration is essential for maintaining an accurate and up-to-date organizational chart. The best chart maker software should include collaboration tools like comments, sharing, and version control. These features make it easier for teams to work together and ensure that everyone is aligned with the latest changes to the organizational structure.

Commenting and feedback tools allow users to leave notes or suggestions directly on the chart, ensuring that all stakeholders can provide input without cluttering emails or chat messages. Sharing tools enable users to send the chart to others for review or approval quickly. Version control features are especially valuable when multiple people are working on the chart at once. These features track changes made to the chart and allow you to revert to previous versions if necessary, ensuring that no important information is lost during the collaboration process.

With these collaboration tools, you can ensure that your organizational chart is always accurate, up-to-date, and the result of collective input, which is crucial for maintaining clarity and transparency within your organization.

How to Get Started with Organizational Chart Maker Software?

Getting started with organizational chart maker software is easier than it seems. Most tools offer user-friendly interfaces, and you can quickly create your first organizational chart with a few simple steps.

1. Choose a software solution that fits your company’s size and needs.
2. Sign up for a free trial or basic version to familiarize yourself with the features.
3. Begin by selecting a template that fits your organizational structure (hierarchical, flat, matrix, etc.).
4. Customize the template with employee names, roles, departments, and reporting lines.
5. Add any additional information such as photos, contact details, or team-specific data.
6. Drag and drop elements to adjust the layout, moving team members or departments as needed.
7. Save and share your chart with team members for feedback or collaboration.
8. Keep the chart up-to-date by integrating it with your HR system for automatic updates.
9. Regularly review and update the chart to reflect any organizational changes.

Advanced Tips and Best Practices for Organizational Chart Makers

Once you’ve mastered the basics of creating an organizational chart, you can explore more advanced features to optimize your workflow and ensure the chart evolves with your organization.

• Regularly update the chart to reflect team changes, new hires, role shifts, or restructuring.
• Use templates and pre-set layouts to maintain consistency across charts in different departments.
• Integrate your organizational chart with your HR management system for automated updates.
• Take advantage of multi-device compatibility to access and update your chart on the go.
• Utilize collaboration tools like comments and version control to allow real-time feedback and revisions.
• Ensure that your chart is easily shareable across teams and departments for improved communication.
• Leverage cloud storage integrations to ensure your chart is accessible, secure, and up-to-date at all times.
• Focus on simplicity and clarity—avoid clutter and unnecessary details to ensure the chart is easy to read and understand.
• Make your chart visually appealing by customizing colors and fonts to align with your brand’s style guide.
• Use real-time data synchronization to ensure that the information on your chart is always accurate and reliable.

Conclusion

Choosing the right organizational chart maker software can make a big difference in how your team communicates and operates. Whether you need something simple and easy-to-use or a tool with advanced features that integrates with your existing systems, there’s an option out there that will fit your company’s needs. Tools like Lucidchart, Microsoft Visio, and Canva are great for different reasons, from ease of use to customization and collaboration features. It’s important to consider your specific requirements—such as the size of your company, the level of detail you need, and how frequently you plan to update your chart—before making a decision.

Ultimately, the goal is to pick a tool that simplifies your organizational structure and helps everyone on your team stay aligned. An up-to-date, accurate organizational chart improves transparency, boosts efficiency, and helps people understand their roles within the company. Take your time to explore the different software options available, and consider trying a few through free trials to see which one works best for your business. With the right chart maker, you’ll be able to visualize your team’s structure clearly and effectively, helping your company run smoother and more efficiently.